Invitation and Informations for Companies and sponsors

This year's Annual Meeting of the German Medical Library Association will be held in Göttingen, Germany from September 26th to 28th at the University of Göttingen. The meeting will be held under the motto

"Medizinbibliotheken heute: Orte im digitalen Wandel"

(Medical Libraries today: Places in Digital Change).

On behalf of the AGMB we would like to cordially invite you and your company to participate in the special exhibition that will accompany the meeting.

The exhibition will take place on the ground floor of the Central Lecture Hall Building of the University of Göttingen, Platz der Göttinger Sieben. The lectures, discussion meetings and Product Reviews will all take place in the immediate vicinity of the exhibition. There will be room for 25 stands all on the same floor. Catering will also be available next to the exhibition area. All lecture halls are equipped with beamers, notebooks and WLAN access to the internet. The building is located quite close to the center of the Old Town of Göttingen.

There is a flat fee of EUR 1200 for each stand. In addition to renting a stand, you will have the opportunity to present to the participants your products and new developments on Tuesday in a twenty-minute Product Review during the lunch period or a fifteen-minute Product Review during the afternoon coffee break (price. EUR 660 each). As in the previous years, no other activities will be scheduled for the periods during which the Product Reviews are being held.

There is also the option of representing your company as "Walking Agent" without a stand. This option is available for the price of EUR 300.

In addition to of the suggested options, your company may assume sponsorship by displaying focused corporate activities or your logo. For example, you can supply advertising material to be included in the conference bags, advertise in the conference booklet or make a contribution to the coffee breaks. Feel free to discuss your own ideas for sponsoring. Please contact us with your suggestions and questions. You will find information on sponsoring options in the attached sponsoring sheet. All stated prices are net prices. 19% VAT will apply in addition.

The exhibition organization including stand allocation and Product Review scheduling will be the responsibility of the local organizing committee at the Medical Library of Göttingen. Your contact person for registration or any technical questions is Ms. Dagmar Härter, e-mail: agmb2016@sub.uni-goettingen.de phone: + 49 551 3991527.

All the billing will be organized by the board of the AGMB. For this reason, your booking information will be forwarded to Ms. Monika Halser, treasurer of the AGMB.

If you wish to participate at this year's Annual Meeting with a stand or a Product Review or as Walking Agent, we kindly ask that you register using the application form by April 30, 2016. The same deadline applies for the submission of an abstract if you are planning on giving a Product Review. Any special requests should also be addressed by the end of April.

Please note that the main sponsor has the right of first choice of their stand by February 26, 2016. After this date, all exhibitors will be allocated their stand on a first-come first-serve basis.

Please note that in the case of cancellation of booked stands or Product Reviews before June 30, 2016 half of the respective fee will be billed. After this date, the full amount is due and will be billed.

We are very much looking forward to your participation at the Göttingen Meeting of the AGMB.

Best regards

Dagmar Härter and all the staff of the Göttingen Medical Library

Please register to participate at this year's Annual Meeting of the AGMB by using the attached application form. All available stands will be allocated in the order the registration forms are received. Allocation will start on Monday 29, 2016 after the main sponsors have communicated their choices. Registration closes on April 30, 2016.

All stands have identical dimensions of 1,4 m x 2 m. Please refer to the attached floor plan. Standard furnishing for each stand consists of one table (1,40 m x 0,80 m) and three chairs. One movable display panel (width 1 m) per stand can be ordered free of charge via the application form. Please note, however, that stand space is limited. The fee for each stand will be EUR 1200.

Access to the internet via WIFI is included in the stand fee.

Power supply (220 V AC) is included in the stand fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

The stand fee includes exhibitors' conference ID cards for two persons registered for your company. ID cards will grant access to all conference sessions (except for a very few closed sessions) and also include the attendance of the informal dinner on Monday evening and the joint dinner on Tuesday evening. Please make sure to notify to Dagmar Härter who these two participants will be so that personalized ID cards can be prepared.

If you would like to register additional company participants please use the registration form for regular participants (online in June 2016). For each additional company participant, a fee of EUR 60 will be billed.

All prices mentioned are net prices to which 19% VAT will be added.

the exhibition will take place on the first floor (20 stands) of the Central Lecture Hall Building of the University of Göttingen. Please note that the conference building including the exhibition area will be open to the public from 8:00 a.m. until 8:00 p.m.

Site map

Stand material may be delivered from 8:00 a.m. on September 26, 2016. Access is possible either through the main entrance or through the back entrance.

Small items for your stand can be sent in advance to the University Medical Library. Please make sure that your parcels are clearly marked as conference material, stating your company name and exhibition stand number (mailing address: SUB Göttingen, Bereichsbibliothek Medizin, Robert-Koch-Str. 40, 37573 Göttingen). However, this option should be used only as an exception. Before sending any material, prior arrange­ments have to be made with Ms. Härter.

The Master Building can be easily accessed by car for delivery purposes. However, no long-term parking is allowed in the vicinity of the campus. There are two large parking facilities within walking distance of just a few minutes.

You may start setting up your stand at 8 a.m. on September 26, 2016. Dismantling of the stands may not start before 11 a.m. on Wednesday 28, 2016. The stands have to be cleared by 5 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Library staff will be present at the office throughout all conference activities. If you have any valuable stand material that you would like to be locked away overnight, please contact Ms. Härter. Please keep in mind that the University of Göttingen cannot be held liable for any loss, theft or other damages.

Free catering will be provided during the coffee breaks from Monday through Wednesday and during the lunch break on Tuesday. In addition, there are a few cafeterias nearby.