Invitation and information for companies and sponsors

This year's Annual Meeting of the German Medical Library Association will be held in Göttingen, Germany, from September 16th to 18th at the University of Göttingen. The meeting will be held under the motto

"AGMB 2019: Gemeinsam neue Wege gestalten"

(AGMB 2019: Shaping new paths together).

On behalf of the AGMB we cordially invite you and your company to participate in the accompanying exhibition.

Venue

The meeting and exhibition will take place on the ground floor of the Central Lecture Hall Building of the University of Göttingen, Platz der Göttinger Sieben. The lectures, discussion meetings and Product Reviews will all take place in the immediate vicinity of the exhibition. There will be room for 25 booths all on the same floor (for further information, please refer to the floor plan). Catering will also be available next to the exhibition area.

The local organizing committee will be responsible for booth allocation, product review scheduling and sponsorship.

The booth fee is 1.300 EUR per booth. This includes furniture (a table, two chairs, a poster board), electricity and WiFi, as well as the attendance fee for two booth personnel (including participation in the social events as well as in all sessions except the members meeting, closed workshops and workshops that require a charge).

Product Reviews

In addition to renting a booth, you will have the opportunity to present to the participants your products and new developments in a twenty-minute Product Review during the lunch period or a fifteen-minute Product Review during the afternoon coffee break on Tuesday (fee: EUR 700 each). As in previous years, no other activities will be scheduled for the periods during which the Product Reviews take place.

You may also represent your company as “Walking Agent” without a booth. If you decide to choose this option, please register as “Walking Agent”. You will be charged a fee of 350 EUR per agent.

We invite you to become a sponsor!

Display your logo or company posters, supply advertising material to be included in the conference tote bags, advertise in the conference proceedings or contribute to the coffee breaks. Contact us with suggestions, questions or your own ideas for sponsoring. Find more information on sponsorship options in the sponsorship information. All stated prices are net prices and 19% VAT will be charged additionally.

The main sponsor has the right of first choice of their booth location until February 16, 2019. After this date, allocation of booths will be on a first come, first served basis, according to the respective preferences indicated on the registration form.

Billing

The AGMB board will manage all billing. Your booking information will be forwarded to Ms. Monika Halser, AGMB treasurer.

Registration

If you wish to participate in this year's Annual Meeting with a booth, a Product Review or as Walking Agent, we kindly ask you to register using the application form until April 30, 2019. Any special requests should also be addressed by the end of April. If you book a Product Review, the deadline for the submission of an abstract is July 31, 2019.

Cancellation Policy

Please note that in the case of cancellation of a booked booth or Product Review before June 30, 2019, 50% of the fee will be billed. After this date, the full amount is due and will be billed.

Contact

The local organizing committee at the Medical Library of Göttingen will be responsible for booth allocation, product review scheduling and sponsorship.

Your contact person for questions regarding registration as well as for any technical questions is Ms. Dagmar Härter, e-mail: agmb2019@sub.uni-goettingen.de phone: + 49 551 3991527.

We are very much looking forward to seeing you in Göttingen in September 2019.

Best regards

Dagmar Härter and all the staff of the Göttingen Medical Library

Please register to participate in this year's Annual Meeting of the AGMB by using the application form. Registrations must be received by April 30, 2019. If you book a Product Review, the deadline for the submission of an abstract is July 31, 2019.

All available booths will be allocated in the order the registration forms have been received. Allocation will start on February 18, 2019 after the main sponsor has communicated their preferred booth. Registration closes on April 30, 2019.

All booths have identical sizes of 1,4 m x 2 m. Please refer to the attached floor plan. Standard furnishing for each stand consists of one table (1,40 m x 0,80 m) and 2-4 chairs. One movable display panel (width 1 m) per stand can be ordered free of charge via the application form. Please note, however, that stand space is limited. The fee for each stand will be EUR 1.300.

Access to the internet via Wi-Fi and power supply (220 V AC) is included in the booth fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

The booth fee includes exhibitors' conference ID cards for two persons registered for your company. ID cards will grant access to all conference sessions (except for a very few closed sessions) and also include the attendance of the informal dinner on Monday evening and the joint dinner on Tuesday evening. Please make sure to inform Ms. Härter of who these two participants will be so that personalized ID cards can be prepared.

If you would like to register additional company participants, please use the registration form for regular participants (online in June 2019). For each additional company participant, a fee of EUR 60 will be billed.

All prices mentioned are net prices to which 19% VAT will be added.

The exhibition will take place on the first floor (25 booths) of the Central Lecture Hall Building of the University of Göttingen. Please note that the conference building including the exhibition area will be open to the public from 8:00 a.m. until 8:00 p.m.

Site map

Booth material may be delivered from 8:00 a.m. on September 16, 2019. Access is possible either through the main entrance or through the back entrance.

Small items for your booth can be sent in advance to the University Medical Library. Please make sure that your parcels are clearly marked as conference material, stating your company name and exhibition booth number.

Mailing Address:
SUB Göttingen, Bereichsbibliothek Medizin, Robert-Koch-Str. 40, D-37573 Göttingen, Germany

This option, however, should be used only as an exception. Before sending any material, prior arrange­ments have to be made with Ms. Härter.

The Master Building can easily be accessed by car for delivery purposes. However, no long-term parking is allowed in the vicinity of the campus. There are two large parking facilities within walking distance of just a few minutes.

You may start setting up your booth at 8 a.m. on September 16, 2019. Dismantling of the booths may not start before 11 a.m. on Wednesday 18, 2019. The booths have to be cleared by 5 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Library staff will be present at the office throughout all conference activities. If you have any valuable booth material that you would like to be locked away overnight, please contact Ms. Härter. Please keep in mind that the University of Göttingen cannot be held liable for any loss, theft or other damages.

Free catering will be provided during the coffee breaks from Monday through Wednesday and during the lunch break on Tuesday. In addition, there are a few cafeterias nearby.