Contact Person:
Ms. Almut Wenk will be your contact person for all questions or requests you may have in connection with the exhibition booths at the conference (e-mail: agmb2020@bibliothek.uni-wuerzburg.de; phone: +49 931 3183516).

Invitation to the accompanying Exhibition and Product Reviews

This year's Annual Meeting of the German Medical Library Association will be held in Wuerzburg, Germany, from September 21st to September 23rd at the University of Wuerzburg.

This year’s theme will be

"AGMB 2020: Innovativ in die nächsten 50 Jahre"

(AGMB 2020: Into the next 50 years with innovation).

On behalf of the AGMB we cordially invite you and your company to participate in the accompanying exhibition.

Venue

The meeting and exhibition will take place on the ground and first floor of the Central Lecture Hall Building Z6 of the University of Wuerzburg, Am Hubland. The lectures, discussion meetings and Product Reviews will all take place in the immediate vicinity of the exhibition. There will be room for about 23 booths (for further information, please refer to the floor plan). Catering will also be available next to the exhibition area.

The local organizing committee will be responsible for booth allocation and product review scheduling.

The booth fee is 1,300 EUR plus 19% VAT per booth. This includes furniture (a table, two chairs, a poster board), electricity and Wi-Fi, as well as the attendance fee for two booth personnel (including participation in the social events (welcome reception on Monday evening: fee 10 EUR plus 19% VAT ) as well as in all sessions except the members meeting, closed workshops and workshops that require a charge).

Product Reviews

In addition to renting a booth, you will have the opportunity to present to the participants your products and new developments in a twenty-minute Product Review during the lunch period or a fifteen-minute Product Review during the afternoon coffee break on Tuesday (fee: 700 EUR plus 19% VAT each). As in previous years, no other activities will be scheduled at the same time.

You may also represent your company as “Walking Agent” without a booth. If you decide to choose this option, please register as “Walking Agent”. You will be charged a fee of 350 EUR plus 19% VAT per agent.

Become a sponsor!

Display your logo or company posters, supply advertising material to be included in the conference bags, advertise in the conference proceedings or contribute to the coffee breaks. Contact us with suggestions, questions or your own ideas for sponsoring. We will pass them directly to the AGMB. Find more information on sponsorship options in the sponsorship information of the AGMB. All stated prices are net prices and 19% VAT will be charged additionally.

The main sponsor has the right to choose their booth location first until February 17, 2020. After this date, allocation of booths will be on a first come, first served basis, according to the respective preferences indicated on the registration form.

Billing

The AGMB board will manage all billing. Your booking information will be forwarded to Dr. Elisabeth Müller, AGMB treasurer.

Registration

If you wish to participate in this year's Annual Meeting with a booth, a Product Review or as a Walking Agent, we kindly ask you to register using the application form until April 30, 2020. Any special requests should also be addressed by the end of April. If you book a Product Review, the deadline for the submission of an abstract is April 30, 2020.

Cancellation Policy

Please note that in the case of cancellation of a booked booth or Product Review before June 30, 2020, 50% of the fee will be billed. After this date, the full amount is due and will be billed.

Contact

Your contact person for questions regarding registration as well as for any technical questions is Ms. Almut Wenk, e-mail: agmb2020@bibliothek.uni-wuerzburg.de; phone: +49 931 3183516.

We are very much looking forward to seeing you in Würzburg in September 2020.

Best regards

Diana Klein and all the staff of the University Library of Wuerzburg

Registration

Please register to participate in this year's Annual Meeting of the AGMB by using the application form. Registrations must be received by April 30, 2020. If you book a Product Review, the deadline for the submission of an abstract is April 30, 2020.

All available booths will be allocated in the order the registration forms have been received. Allocation will start on February 18, 2020 after the main sponsor has communicated their preferred booth. Registration closes on April 30, 2020.

Application form

Booth furnishings and size

All booths have identical sizes of 2 m x 2 m. Please refer to the attached floor plan. Standard furnishing for each booth consists of one table (1,40 m x 0,70 m) and 2-4 chairs. One movable wall (width 1 m) per booth can be ordered free of charge via the application form. Please note, however, that stand space is limited. The fee for each booth will be 1,300 EUR plus 19% VAT.

Access to the internet via Wi-Fi and power supply (220 V AC) is included in the booth fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

Further services included in the booth fee

The booth fee covers exhibitors' conference ID cards for two persons assigned to your company. ID cards will grant access to all conference sessions (except for very few closed sessions) and also include the attendance of the welcome reception on Monday evening (fee: 10 EUR plus 19% VAT) and the conference dinner on Tuesday evening (fee included). Please make sure to communicate the names of these two participants to Ms. Wenk so that personalized ID cards can be prepared.

If you would like to register additional company participants, please use the registration form for regular participants (online in June 2020). For each additional company participant, a fee of 80 EUR plus 19% VAT will be billed.

All prices mentioned are net prices to which 19% VAT will be added.

Venue

The exhibition will mainly take place on the first floor (23 booths) of the Central Lecture Hall Building Z6 of the University of Wuerzburg. Please note that the conference building including the exhibition area will be open to the public from 8:00 a.m. until 8:00 p.m.

Sitemap: Online / PDF

Delivery of exhibition material

Booth material may be delivered from 8:00 a.m. on September 21, 2020. Access is possible through the eastern entrance of the building.

Small items for your booth can be sent in advance to the University Library. Please make sure that your parcels are clearly marked as conference material, stating your company name and exhibition booth number.

Mailing Address:
Universitaetsbibliothek Wuerzburg, Am Hubland Z4, D-97074 Wuerzburg, Germany

This option, however, should be used only as an exception. Before sending any material, prior arrangements have to be made with Ms. Wenk.

Access, Booth Setup and Parking

 

The Central Lecture Hall Building can easily be accessed by car for delivery purposes. However, no long-term parking is allowed in front of the doors. There are parking facilities along the streets “Am Hubland” and “Theodor-Boveri-Weg”. There is also a free of charge parking garage below the University Library.

You may start setting up your booth at 8 a.m. on September 21, 2020. Dismantling of the booths may not start before 11 a.m. on Wednesday 23, 2020. The booths have to be cleared by 5 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Library staff will be present at the office throughout all conference activities. If you have any valuable booth material that you would like to have locked overnight, please contact Ms. Wenk. Please keep in mind that the University of Wuerzburg cannot be held liable for any loss, theft or other damages.

Catering

Free catering will be provided during the coffee breaks from Monday through Wednesday and during the lunch break on Tuesday. In addition, there are two cafeterias nearby.