Invitation to the accompanying exhibition and Product Reviews


Annual Meeting of the German Medical Library Association (AGMB), Basel, September 7 — 9, 2015

This year's Annual Meeting of the German Medical Library Association will be held in Basel, Switzerland from September 7th to 9th at the University of Basel. The city of Basel is situated in the Tristate Area of Germany, France and Switzerland on the riverbanks of the Rhine, just five miles south of the German border. The meeting will be held under the motto


"Bibliotheken im Fluss" (Libraries in the flow)


On behalf of the AGMB we would like to cordially invite you and your company to participate in the special exhibition that will accompany the meeting.

The exhibition will take place on the second floor of the Master Lecture Hall Building of the University of Basel. The lectures, discussion meetings and Product Reviews will all take place in the immediate vicinity of the exhibition. There will be room for 20 stands all on the same floor. Catering will also be available next to the exhibition area. All lecture halls are equipped with beamers, notebooks and WLAN access to the internet. The building is located in the center of the Old Town of Basel.

There is a flat fee of EUR 1200 for each stand. In addition to renting a stand, you will have the opportunity to present to the participants your products and new developments on Tuesday in a twenty-minute Product Review during the lunch period or a fifteen-minute Product Review during the afternoon coffee break (price. EUR 660 each). As in the previous years, no other activities will be scheduled for the periods during which the Product Reviews are being held.

There is also the option of representing your company as "Walking Agent" without a stand. This option is available for the price of EUR 300.

In addition to of the suggested options, your company may assume sponsorship by displaying focused corporate activities or your logo. For example, you can supply advertising material to be included in the conference bags, advertise in the conference booklet or make a contribution to the coffee breaks. Feel free to discuss your own ideas for sponsoring. Please contact us with your suggestions and questions.

The exhibition organization including stand allocation and Product Review scheduling will be the responsibility of the local organizing committee at the University of Basel Medical Library. Your contact person for registration or any technical questions is Mr. Christoph Wehrmüller, e-mail:, phone: + 41 61 267 31 95.

All the billing will be organized by the board of the AGMB. For this reason, your booking information will be forwarded to Ms. Monika Halser, treasurer of the AGMB.

If you wish to participate at this year's Annual Meeting with a stand or a Product Review or as Walking Agent, we kindly ask that you register using the application form by April 30, 2015. The same deadline applies for the submission of an abstract if you are planning on giving a Product Review. Any special requests should also be addressed by the end of April.

Please notice that the main sponsor has the right of first choice of their stand by February 13. After this date, all exhibitors will be allocated their stand on a first-come first-serve basis.

Please note that in the case of cancellation of booked stands or Product Reviews before June 30, 2015 half of the respective fee will be billed. After this date, the full amount is due and will be billed.

We are very much looking forward to your participation at the Basel Meeting of the AGMB.

Best regards

Christoph Wehrmüller and all the staff of the University of Basel Medical Library



Exhibition stands

Mr. Christoph Wehrmüller will be your contact person for all questions or requests you may have in connection with the exhibition stands at the conference (e-mail:; phone + 41 61 267 31 95).



Please register to participate at this year's Annual Meeting of the AGMB by using the attached application form. All available stands will be allocated in the order the registration forms are received. Allocation will start on February 16, 2015 after the main sponsors have communicated their choices. Registration closes on April 30, 2015.


Stand furnishings and size

All stands have identical dimensions of 2 m x 3 m. Please refer to the attached floor plan. Standard furnishing for each stand consists of one table (1,40 m x 0,80 m) and three chairs. One movable display panel (width 1 m) per stand can be ordered free of charge via the application form. Please note, however, that stand space is limited. The fee for each stand will be EUR 1200.

Access to the internet via WIFI is included in the stand fee. If you  need internet access by wire, please specify this in the registration form.

Power supply (220 V AC) is included in the stand fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

Note: Be advised that Swiss electric power sockets differ from US, UK or German sockets. Please bring along your own travel connectors.


Further services included in the stand fee

The stand fee includes exhibitors' conference ID cards for two persons registered for your company. ID cards will grant access to all conference sessions (except for a very few closed sessions) and also include the attendance of the informal dinner on Monday evening and the joint dinner on Tuesday evening. Please make sure to notify to the organizing committee or Mr. Wehrmüller who these two participants will be so that personalized ID cards can be prepared.

If you would like to register additional company participants please use the registration form for regular participants (online in spring 2015). For each additional company participant, a fee of EUR 60 will be billed.

All prices mentioned are net prices to which 19% VAT will be added.


Location of the exhibition

The exhibition will take place on the second floor (20 stands) of the Master Lecture Hall Building of the University of Basel. The building is located in the center of the Old Town of Basel. Please note that the conference building including the exhibition area will be open to the public from 7:30 a.m. until 8:00 p.m.



Stand material may be delivered from 8:00 a.m. on September 7, 2015. Access is possible either through the main entrance on Petersplatz 1 or through the back entrance on Spalengraben.

Small items for your stand can be sent in advance to the University Medical Library. Please make sure that your parcels are clearly marked as conference material, stating your company name and exhibition stand number (mailing address: University of Basel Medical Library, Spiegelgasse 5, 4051 Basel, Switzerland). However, this option should be used only as an exception. Before sending any material, prior arrange­ments have to be made with Mr. Wehrmüller.

Be aware that customs and taxes may apply for any goods sent to Switzerland. We strongly recommend you have your parcels sent by a shipping agent such as TNT, DHL or UPS rather than by regular post mail.


Access und Parking

The Master Building can be easily accessed by car for delivery purposes. However, no long-term parking is allowed in the vicinity of the campus. There are two large parking facilities within walking distance of just a few minutes.

- Parkhaus Storchen, Fischmarkt 10, 4051 Basel

- City-Parking of the Basel University Hospital, Klingelbergstrasse 20, 4056 Basel


You may start setting up your stand at 8 a.m. on September 7, 2015. Dismantling of the stands may not start before 11 a.m. on Wednesday 9, 2015. The stands have to be cleared by 5 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Library staff will be present at the office throughout all conference activities. If you have any valuable stand material that you would like to be locked away overnight, please contact Mr. Wehrmüller. Please keep in mind that the University of Basel cannot be held liable for any loss, theft or other damages.



Free catering will be provided during the coffee breaks from Monday through Wednesday and during the lunch break on Tuesday. In addition, there is a small cafeteria on the premises.



Overview of stands already booked

Floor plan of the 27 stands in the conference building.

Stands already booked:

Stand No
1 S. Karger AG
2 S. Karger AG
3 Lehmanns Media GmbH
4 Georg ThiemeVerlag KG
5 Oxford University Press
6 McGraw-Hill Education
7 AAAS/Science
8 Missing Link
9 Schattauer GmbH
10 Ovid Technologies GmbH
11 Image Access GmbH
12 EBSCO Information Services GmbH
13 The JAMA Network
14 subito.Dokumente aus Bibliotheken e.V.
15 Burgundy Information Services
17 Springer Verlag GmbH
18 Alexander Street Press
19 Elsevier GmbH
20 De Gruyter
22 Thomson Reuters
23 ACCUCOMS International BV
26 Nature Publishing Group/Palgrave Macmillan
27 Miamed GmbH



Product Reviews

Companies interested in presenting their products and developments at the meeting have the opportunity to do so by giving a product review in the lecture hall. The product reviews will take place on Tuesday, September 8th, 2015, from 11:40 to 14:05 and from 16:25 to 17:00. Apart from catering services, there will be no further conference activities during these time slots reserved exclusively for the product reviews.

Duration: 20-minute presentation on Tuesday, during the time slot starting at 11:40 or 15-minute presentation on Tuesday, during the time slot starting at 16:25  (+ 5 minutes for preparation)

Fee: 600 € plus VAT. (including registration fee for 2 company staff members)

Allocation on a first come, first served basis

Please send title and abstract of the product review to Mr. Christoph Wehrmüller: no later than April 30th, 2015.



Advertising and Sponsorship Opportunities

Main Sponsor

Contribution: 2.000 Euro plus 19% VAT


  • Priority allocation of exhibition stand (deadline: 7 days after the beginning of the registration period)
  • Display of promotional banner (provided by the exhibitor) in the conference building (maximum size 5,15 m (width, with 12 eyelets) x 1,50 m (height, with 4 eyelets), 50 per cent of banner space is reserved for AGMB content (e.g. logo)
  • One DIN A4 page (provided by the exhibitor), printed on one or both sides, printed black and white or in color, inserted in the printed conference program
  • Acknowledgement from the AGMB chair during the opening address to the conference, on the front cover of the printed conference program ("Mit freundlicher Unterstützung durch die Fa. XY" (i.e. "Courtesy of ...") + corporate logo) and in the list of participants, as well as mention in the list of sponsors
  • Corporate name and logo on the conference website with link to the corporate website
  • Up to three inserts of promotional material in the conference bags
  • Corporate name and logo on the conference bags
  • The main sponsor provides the conference bags.


Contribution: 600 Euro plus 19% VAT


  • One insert of promotional material in the conference bags
  • Acknowledgement in the printed conference program, mention in the list of sponsors
  • Corporate name and logo on the conference website with link to the corporate website

Special Sponsorship Opportunities

  • Contribution: 750 Euro plus 19% VAT
  • Advertising insert in the conference program and full page advertisement on back cover

  • Companies may make additional suggestions for special sponsorship elements, e.g. T-Shirts, coffee breaks, additional posters. The  amount of the contribution for such special sponsorship elements shall be negotiated individually.

Promotional Material

Contribution: 250 Euro plus 19% VAT


  • One insert of promotional material in the conference bags


Sponsorship elements may be combined.  All prices mentioned are net prices to which the statutory VAT of 19% will have to be added.