Invitation and information for companies and sponsors

This year's Annual Meeting of the German Medical Library Association will be held in Bonn, Germany, from September 18th to September 20th at the University of Bonn/ Friedrich-Hirzebruch-Allee 5 / 53115 Bonn.                .

The meeting will be held under the motto

"AGMB 2023: Zukunft - jetzt erst recht"

(AGMB 2023: Future - now more than ever).

On behalf of the AGMB we cordially invite you and your company to participate in the accompanying exhibition.

Venue

The venue of the conference will be some lecture halls and seminar rooms in the Hörsaalzentrum Poppelsdorf of the University of Bonn. The conference office and the poster exhibiton will be located on the first floor. The large lecture hall, where the lectures and product presentations will take place, extends over both floors and has an entrance on each floor. On the first floor, there will be an area for 20 exhibitor stands (1.40 m x approx. 2 m) as well as the catering stations for break catering. The booth fee is 1,300 EUR plus 19% VAT per booth. For further information on the premises, please refer to the floor plan (ground floor and first floor).

Other events and workshops will take place in course rooms on the ground floor. The lecture halls and rooms are equipped with beamers, a PC and access to the internet. Further information on the rooms can be found in the attached plan.
The organisation of the exhibition, including the allocation of stands and the scheduling of appointments for the product presentations, will be handled by the library at BfArM.

Product Reviews

In addition to the opportunity of renting a booth space, on Tuesday, you will have the opportunity to present your products and developments to the conference guests in a twenty-minute Product Review (fee: 700 EUR plus 19% VAT each). Once again, this year, no other events at the conference will take place during these periods reserved for company presentations, apart from catering during the breaks.
Overview Product Reviews

You may also represent your company as “Walking Agent” without a booth. If you decide to choose this option, please register as “Walking Agent”. You will be charged a fee of 350 EUR plus 19% VAT per agent.

We invite you to become a sponsor!

Independently of the above-mentioned possibilities to present your company at the conference, targeted sponsoring by means of company branding or company logo is also possible. For example, you can provide advertising materials for the conference bags, advertise in the conference proceedings as well as with the help of company posters in the conference rooms or contribute to the costs of the break catering. Likewise, your own individual sponsorship ideas can be considered. Please contact us with any questions or suggestions in this regard. Prices and services are included in the sponsoring concept. All prices quoted are exclusive of the statutory value-added tax of 19%.

The main sponsor has the right to choose their booth location first until February 16, 2023. After this date, allocation of booths will be on a first come, first served basis, according to the respective preferences indicated on the registration form.

Billing

The AGMB board will manage all billing. Your booking information will be forwarded to Dr. Elisabeth Müller, Treasurer of the AGMB.

Registration

If you wish to participate in this year's Annual Meeting with a booth, a Product Review or as a Walking Agent, please register using the registration form and inform us of any special requests by April 30, 2023 at the latest. If you are registering for a product review, we also ask you to send an abstract for the conference program to Ms. Sollmann by April 30, 2023.

Cancellation Policy

Please note that in the case of cancellation of a booked booth or Product Review before June 30, 2023, 50% of the fee will be billed. After this date, the full amount is due and will be billed.

Contact

The local organizing committee at Bonn will be responsible for booth allocation, product review scheduling and sponsorship.

Your contact person for questions regarding registration as well as for any technical questions is Ms. Anett Sollmann, e-mail: AGMB2023@bfarm.de  / phone: +49 228 99 307 3465.

We are very much looking forward to seeing you in Bonn in September 2023.

Best regards

Anett Sollmann and all the local organizing committee at Bonn

Please register to participate in this year's Annual Meeting of the AGMB by using the registration form linked below. Registrations must be received by April 30, 2023. If you book a product review, the deadline for the submission of an abstract, as well, is April 30, 2023.

Registration form

All booths have identical sizes of 1,4 m x 2 m. Please refer to the floor plan first floor. Standard furnishing for each booth consists of one table (1,40 m x 0,70 m) and 2-4 chairs. One movable wall (width 1 m) per booth can be ordered free of charge via the application form. Please note, however, that stand space is limited. The fee for each booth will be 1,300 EUR plus 19% VAT.

Access to the internet via Wi-Fi and power supply (220 V AC) is included in the booth fee. If you need more than one connection, please indicate the number and state the purpose of additionally required connections in the registration form.

For the participation of company employees, please register by name using the registration form for participants: Link. The participation of company employees will be charged with 80 EUR plus 19% VAT per person.

The exhibition will mainly take place on the first floor (20 booths) of the Central Lecture Hall Poppelsdorf of the University of Bonn. Please note that the conference building including the exhibition area will be open to the public from 7:00 a.m. until 8:00 p.m.

University locations: Overview

Booth material may be delivered from 8:00 a.m. on September 18, 2023. Access is possible  through the main entrance of the building.

Only in exceptional cases, small amounts of material can be delivered in advance to the MNL department library, stating the company name and booth number. However, prior arrangement is required for this. (e-mail:agmb2023@zbmed.de)

Mailing Address:
Abteilungsbibliothek MNL
z. Hd. Laura Sahler
AGMB-Material
Friedrich-Hirzebruch-Allee 4
53115 Bonn

The Central Lecture Hall Poppelsdorf can be accessed by car for delivery purposes. However, no long-term parking is allowed in front of the doors. Paid parking is located a few minutes' walk from the lecture hall center and can be reached via „Campusallee“.

You may start setting up your booth at 8 a.m. on September 18, 2023. Dismantling of the booths may not start before 11 a.m. on Wednesday 20, 2023. The booths have to be cleared by 5 p.m.

There will be a guarded cloakroom during conference sessions next to the conference office where you may drop off your coats and your luggage. Library staff will be present at the office throughout all conference activities. If you have any valuable booth material that you would like to have locked overnight, please contact the local organizing committee. Please keep in mind that the University of Bonn cannot be held liable for any loss, theft or other damages.

Free catering will be provided during the coffee breaks from Monday through Wednesday and during the lunch break on Tuesday. In addition, there are restaurants nearby.